Privacy Policy

Last Updated: 29 June 2026

1. Introduction

This Privacy Policy explains how Rolling Pictures Ltd, trading as Rolling Pictures Weddings ("we", "us", "our"), collects, uses, stores and protects your personal information when you visit our website, submit an enquiry, enter a competition, book our services or otherwise interact with us.

We are committed to protecting your privacy and processing your personal information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and the Privacy and Electronic Communications Regulations (PECR).

Please read this Privacy Policy carefully before providing us with your personal information.

2. Data Controller

Rolling Pictures Ltd

Trading as: Rolling Pictures Weddings

Registered Address:

69 Watmore Lane

Winnersh

Wokingham

RG41 5JS

United Kingdom

Email:

weddings@rollingpictures.co.uk

Website:

www.rollingpictures.co.uk

For any questions regarding this Privacy Policy or your personal information, please contact us using the details above.

3. Personal Information We Collect

Depending on how you interact with us, we may collect the following information.

Identity Information

Full name
Partner's name
Wedding date
Wedding venue
Postal address

Contact Information

Email address
Telephone number

Wedding Information

Wedding venue
Wedding location
Wedding schedule
Budget (where provided)
Information about your wedding plans
Any information voluntarily submitted through enquiry forms or competitions

Story Submissions

If you enter one of our competitions or promotions, we may collect information you provide about your relationship, proposal, engagement or personal story.

Please avoid including unnecessary sensitive personal information about yourself or other individuals unless it is directly relevant to your entry.

Marketing Preferences

Information about whether you wish to receive:

Newsletters
Competitions
Promotions
Wedding planning advice
Blogs
Special offers

Technical Information

When you use our website we may automatically collect:

IP address
Browser type
Device information
Operating system
Pages visited
Time spent on pages
Referring website
Approximate location
Cookies
Analytics information

4. How We Collect Your Information

We collect information when you:

Complete an enquiry form
Book our services
Enter competitions or giveaways
Subscribe to our mailing list
Contact us by email
Contact us by telephone
Communicate with us through social media
Complete questionnaires
Browse our website

We also collect certain information automatically using cookies and similar technologies.

5. How We Use Your Information

We use your information to:

Respond to enquiries
Provide quotations
Deliver our wedding videography services
Manage bookings
Contact you regarding your enquiry
Administer competitions
Select competition winners
Improve our services
Personalise your experience
Process payments where applicable
Send marketing communications where you have consented
Detect fraud or misuse
Comply with legal obligations

6. Lawful Basis for Processing

Under UK GDPR we rely on one or more of the following lawful bases:

Contract

Where processing is necessary to provide our services or fulfil a booking.

Legitimate Interests

Including:

Responding to enquiries
Improving our services
Website analytics
Preventing fraud
Business administration

Consent

We rely on your consent when:

Sending marketing emails
Sending newsletters
Contacting you with competitions and promotions
Using certain cookies

You may withdraw your consent at any time.

Legal Obligation

Where we are required to retain information for accounting, taxation or legal compliance.

7. Marketing Communications

If you choose to receive marketing from us, we may send information relating to:

Wedding videography
Competitions
Promotions
Discounts
Wedding planning advice
Blog articles
Business updates

You can unsubscribe at any time by:

Clicking the unsubscribe link in our emails
Contacting us directly

Opting out of marketing will not affect important service communications relating to an existing booking.

8. Competitions

If you enter one of our competitions, we use the information you provide to:

Verify your eligibility
Assess your entry
Contact shortlisted entrants
Select and announce winners
Administer the competition

Where you separately opt in, we may also use your information to send future marketing communications.

Entering a competition does not automatically subscribe you to marketing communications. Marketing communications are only sent where you have provided the appropriate consent or where otherwise permitted by law.

9. Cookies and Website Analytics

Our website uses cookies to improve user experience and understand website performance.

These may include:

Essential cookies
Analytics cookies
Advertising cookies
Performance cookies

We use:

Google Analytics 4
Google Ads Conversion Tracking
Meta Pixel

These services help us understand how visitors use our website and measure the effectiveness of our advertising.

You can control cookies through your browser settings or cookie preferences.

10. Third-Party Services

We use trusted third-party providers including:

Wix (website hosting and forms)
Wix CRM
Google Workspace (including Gmail)
Google Analytics
Google Ads
Meta Platforms
Make.com
Notion

These providers may process personal information on our behalf in accordance with their own privacy policies and applicable data protection laws.

11. Data Sharing

We do not sell your personal information.

We may share information where necessary with:

Technology providers
Payment providers
Professional advisers
Legal authorities where required by law

Information is shared only where necessary to provide our services or comply with legal obligations.

12. International Transfers

Some of the service providers we use may process information outside the United Kingdom.

Where this occurs, we take appropriate safeguards to ensure your personal information remains protected, including relying on recognised adequacy regulations or approved contractual safeguards where required.

13. How Long We Keep Your Information

We retain information only for as long as necessary.

Typical retention periods include:

Competition entries (non-marketing): up to 12 months after the competition closes.

Marketing subscribers: until you unsubscribe or become inactive.

Booking information: for as long as required to fulfil the contract and meet legal or accounting obligations.

Financial records: generally retained for at least six years in accordance with UK legal requirements.

Where information is no longer required it will be securely deleted or anonymised.

14. Security

We take appropriate technical and organisational measures to protect personal information from:

Unauthorised access
Accidental loss
Misuse
Disclosure
Alteration
Destruction

While no online system can ever be completely secure, we continually review our security practices.

15. Your Rights

Under UK GDPR you have the right to:

Request access to your personal information
Request correction of inaccurate information
Request deletion of your information
Request restriction of processing
Object to processing
Request transfer of your information
Withdraw consent at any time where processing relies on consent

To exercise these rights, please contact us using the details provided in this policy.

16. Complaints

If you are unhappy with how we handle your information, we would appreciate the opportunity to resolve your concerns first.

You also have the right to complain to the Information Commissioner's Office (ICO).

Information Commissioner's Office

Website: https://ico.org.uk

17. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

The latest version will always be published on our website together with the date of the most recent revision.

Continued use of our website after changes have been published constitutes acceptance of the updated Privacy Policy.

18. Contact Us

If you have any questions about this Privacy Policy or how we process your information, please contact: